There are 2 methods for importing student and/or staff photos.
- Upload a .zip file containing photos named with each individual's ID number
- Upload a .zip file containing photos and a mapping file that indicates the individual for each photo
Method #1
Prepare a .zip file containing the photos. Each photo's file name should correspond to an existing student (or staff member).
The .zip file cannot contain any sub-directories (i.e. folders), and only photo files. Only .jpg or .png image formats are acceptable.
Invalid .zip file contents
| 10209.png |
| 110763.png |
| student_roster.xlsx |
| students_mapping_file.xlsx |
Valid .zip file contents
| 10209.png |
| 110763.png |
|
110770.png |
|
191919.png |
|
23499.png |
The .zip file cannot be larger than 100MB. If necessary, upload multiple .zip files with fewer photos to stay under the maximum size.
Navigate to the Photos Import page at https://app.5starstudents.com/Person/Photos/Import
Choose whether the .zip file contains student or staff photos. Leave the mapping file option set to 'No' and adjust the ID matching option as needed. Note that email matching is not valid for method #1.
Upload the .zip file. Once uploaded, click the Process Photos button. You will automatically be routed to another page where the import process can be monitored. Depending on the number of photos, it may take some time. You can navigate elsewhere within the website and do other work while the import is running. Return to the Photos History page to check the status at any time: https://app.5starstudents.com/Person/Photos/History
In general, it can take about 2 seconds per photo in order to process and store in the system.
Method #2
Prepare a .zip file containing the photos. Each photo's file name should correspond to an existing student (or staff member).
The .zip file should not contain any sub-directories (i.e. folders), only photo files. Only .jpg or .png image formats are acceptable.
The .zip file cannot be larger than 100MB. If necessary, upload multiple .zip files with fewer photos to stay under the maximum size.
Prepare a mapping file containing a list of IDs and corresponding file name for the photo. The file must contain two data columns, in either Excel, .csv or tab-delimited text format. Column headers are optional.
Mapping File example:
| 420101752 | 1.jpg |
| 420103883 | 2.jpg |
| 420101493 | 3.jpg |
| 420101494 | 4.jpg |
Navigate to the Photos Import page at https://app.5starstudents.com/Person/Photos/Import
Choose whether the .zip file contains student or staff photos. Change the mapping file option to 'Yes' and adjust the ID matching option as needed.
Upload the .zip file first. Then, upload the mapping file and specify whether the mapping file contains column headers. If uploading an Excel file, you will be prompted to select the worksheet containing the data.
Finally, click the Process Photos button. You will automatically be routed to another page where the import process can be monitored. Depending on the number of photos, it may take some time. You can navigate elsewhere within the website and do other work while the import is running. Return to the Photos History page to check the status at any time: https://app.5starstudents.com/Person/Photos/History
In general, it can take about 2 seconds per photo in order to process and store in the system.